Agenda Details
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2026 CAAP Conference
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Agenda Details • 2026 CAAP Conference •
Pre-Conference
Monday, October 26, 2026
Lunch will be provided to all participants.
Registration open: 8:30 AM - 4:00 PM
Weatherization Boot Camp
9:30 AM - 4:00 PM
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This full-day session will provide participants with practical tools, professional development, and important program updates. Following a brief welcome, the National Community Action Partnership (NCAP) will lead an interactive workshop focused on strengthening essential soft skills. After lunch, participants will be guided through process mapping strategies designed to improve workflows, clarify responsibilities, and increase organizational efficiency. The day will conclude with updates from the Pennsylvania Department of Community and Economic Development (PA DCED) and Hancock, giving attendees timely information and an opportunity to discuss developments affecting their work.
Fiscal Boot Camp Day 1
9:30 AM - 4:00 PM
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More information coming soon!
Pre-Conference
Tuesday, October 27, 2026
Lunch will be provided to all participants.
Registration open: 8:30 AM - 4:00 PM
CAAP Store open: 8:30 AM - 4:00 PM
The Organization Workshop
9:30 AM - 4:00 PM
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Join facilitator Brenda Reynolds for a one-day experiential systems-learning workshop that brings organizational dynamics to life. Through an immersive simulation, participants will take on leadership, management, and individual contributor roles while navigating time pressures, competing priorities, and organizational boundaries. Guided reflection and discussion will help participants recognize recurring patterns, strengthen cross-boundary collaboration, and identify practical ways to apply systems thinking within their organizations and communities.
Executive Leadership Meeting
Off Site CAAPy Hour
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CAAP members only!
Join us for CAAP’s Annual Meeting and Executive Leadership Meeting, where agency leaders come together to connect, share insights, and discuss key priorities for the year ahead. This gathering offers a valuable opportunity for networking, collaboration, and strategic dialogue. More details to come.
9:30 AM - 4:00 PM
6:00 PM - 9:00 PM
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CAAPy Hour Sponsored by Marsh McLennan and Key Risk Insurance!
Location: TBD
Transportation: Shuttle from the Eden Resort will be available on a looping basis from 5:00-10:00pm. The shuttle holds 14 people per trip. Please plan accordingly.
More information coming soon!
Fiscal Boot Camp Day 2
9:30 AM - 4:00 PM
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More information coming soon!
Main Conference
Wednesday, October 28, 2026
Registration open: 7:00 AM - 4:00 PM
Breakfast: 8:00 AM - 9:00 AM
Welcome and Opening: 9:00 AM - 9:30 AM
Headshots 10:30 AM - 3:15 PM (pre registration required).
Karlo Gesner Photography will be behind the camera, helping you get a fresh, polished photo that stands out.
CAAP Store open: 7:00 AM - 4:00 PM
Session 1
Wednesday, October 28 - Anticipated Breakout Sessions
11:00 AM - 12:05 PM
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This session explores how nonprofits can redesign workflows, streamline systems, and leverage technology to increase efficiency and productivity—making a reduced work week possible without reducing pay, impact, or service quality, while intentionally centering employee well-being and work-life balance.
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This workshop will share models of collaborative food programming, including a community-based food hub and a food policy council, to address food insecurity in partnership with a variety of organizations, focusing on Union-Snyder Community Action Agency’s partnership with Bucknell University.
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An engaging session equipping community action leaders to identify practical AI use cases, understand workforce impacts, and gain ideas for responsible adoption, with time to discuss. Drawing on Goodwill Keystone's AI Forge and GAINS summit, explore real examples—from HR automation to board recruitment—that reduce burden and amplify human potential without replacing it.
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Learn how to lead and facilitate comfortable, productive conversations about concerning risks. This workshop offers practical strategies, insights, and tangible takeaways related to conversations focused on an agency's top risks. Learn how to lead jargon-free conversations about risk, identify your risks, foster a risk-aware culture, and develop mission-suited risk action plans.
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As Pennsylvania strengthens its response to homelessness and housing instability, this workshop explores how the Prepared Renters Education Program (PREP), through perspectives from both the program developer and a rural Community Action Agency, prepares renters for long-term housing success by combining education with practical implementation.
Lunch: 12:05 PM - 1:20 PM
Self-Care Hour with KPETS Therapy Dogs: Take a break and recharge! Join KPETS Therapy Dogs for a relaxing self-care hour from. Enjoy the comfort and companionship of these friendly pups, a perfect way to de-stress and reset during the conference.
Session 2
1:20 PM - 2:50 PM
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Through story and the science of how witnessing suffering affects us, this interactive session helps community action staff differentiate burnout, secondary traumatic stress, and moral injury, and walk away with a personal protection plan plus concrete strategies their team can put to use immediately.
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Explore one agency's journey to becoming trauma responsive, and learn how leadership, staff engagement, policies, and everyday practices transformed its organizational culture. Discover how they built staff buy-in, developed a shared understanding of what trauma means, and moved from learning about trauma to putting those principles into practice.
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What's changing, what's new, and what's next? Join DCED leaders for a candid look at Annual Report 3.0 changes, plus an inside look at the COPOS Work Group's progress. Come with your toughest questions—this is your chance for real answers.
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Deal yourself in for a lighthearted, humor-filled take on leadership best practices, pitfalls, and planning—including knowing when to hold them, fold them, and when to walk away! Drawing lessons that apply across sectors, this session covers making thoughtful decisions, adapting to change, building resilience and teamwork, delegating effectively, and leading with confidence and authenticity.
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Performance reviews are only as good as the conversations and goals behind them. This active working session is built around two things nonprofit leaders can put to use immediately: coaching skills that make feedback land with clarity and kindness, and a repeatable process for writing SMART goals that are ambitious, mission-aligned, and realistic given nonprofit constraints.
Refreshment Break: 2:50 PM - 3:15 PM
Session 3
3:15 PM - 4:20 PM
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Two years after launching a community-led mobile food pantry, Geisinger and CSO will share how data-informed healthcare and partnerships with Community Action Agencies have evolved into a scalable regional food access strategy, expanding locations, strengthening referral pathways, integrating technology, and connecting thousands of rural residents to food and social support services.
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This interactive session helps Community Action Agencies identify where AI can responsibly support staff and streamline workflows, while building the policies and safeguards needed to protect client trust and remain mission-focused.
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Discover how the SCP GROWTH Index reveals the hidden elements that shape a thriving workplace. Learn how this annual assessment uncovers strengths, exposes cultural gaps, and equips leaders to boost engagement, well-being, and retention.
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Successful grants aren't written by one person—they're built by teams. This session explores the grant development process, key stakeholders, and the internal systems and readiness organizations need to compete effectively. Learn how to determine when a funding opportunity is worth pursuing, tell your story, demonstrate capacity, and align program design, staffing, and budgets.
CAAPtivating Excellence Awards
CAAPy Hour: 5:00 PM - 6:00 PM
Dinner: 6:00 PM
Program: 6:45 PM
Photobooth will be available all evening.
Semi-formal attire recommended.
Thank you to our Sponsors
Main Conference
Thursday, October 29, 2026
Registration: 7:00 AM - 1:30 PM
Breakfast: 7:30 AM - 8:30 AM
CAAP Store open: 7:00 AM - 3:00 PM
Mission Possible: The Mirror, the Weight & the Work
8:30 AM - 9:30 AM
An unfiltered conversation with Hattie McCarter and panelists about what it takes and what it costs to help people and change lives.
Break: 9:30 AM - 10:00 AM
Session 4
Thursday, October 29 - Anticipated Breakout Sessions
10:00 AM - 11:30 AM
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As leaders, we are charged not only with the work of today, but also the long-term strength of our organizations. Building organizations that are strong, stable, and resilient is ever more important.
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Nonprofit work has never been simple, and right now the ground keeps shifting—new requirements, funding uncertainty, staff exhaustion, growing client needs. This workshop gives leaders and team members practical tools for talking about hard things, steadying their teams, and staying connected to those they serve, without pretending it's easy or trying to carry it all alone.
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Today's grant reviewers are evaluating far more than program ideas. Learn what financial questions in grant applications are really assessing, how to identify the concerns behind those questions, and how to craft compelling responses that demonstrate your organization's financial readiness, reduce perceived risk, and improve funding competitiveness.
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Leadership influences far more than performance—it shapes workplace culture, morale, staff wellbeing, and organizational resilience through everyday behaviors. This interactive session explores how strengths-based, trauma-informed leadership practices help create psychologically safer workplaces where trust, engagement, wellbeing, and retention can flourish.
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For nearly 30 years, Bucks County Opportunity Council has operated an Economic Self-Sufficiency (ES) program that helps families build careers, increase income, and achieve long-term stability. Join the CEOs of Bucks County Opportunity Council and Community Progress Council as they share lessons learned from building and sustaining ES programs. Explore readiness, leadership, board engagement, staffing, funding, and implementation, and learn about a new cohort that will support agencies launching their own ES programs.
Networking Lunch: 11:30 AM - 12:45 PM
Session 5
12:45 PM - 1:55 PM
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Explore best practices for outreach to individuals with mental illness, with a focus on reducing stigma and building trust. Participants will learn to recognize and safely respond to crises and practice recovery-oriented approaches through discussion and small-group exercises that support effective Street Outreach.
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The organizations that thrive are not always the ones that chase opportunities; they are the ones positioned to recognize them first. This session explores how mission-driven organizations can align community needs, emerging trends, and strategic partnerships to uncover new opportunities, build unlikely collaborations, and expand impact beyond traditional funding pathways.
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Discover how one Community Action Agency moved beyond reactive IT support and made technology a strategic priority. This real-world session will explore lessons learned from strengthening cybersecurity, modernizing systems, embracing the cloud, supporting staff, and building a technology foundation designed to advance the mission.
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Delaware County organizations are piloting a streamlined approach to coordinating home repair and Weatherization services for single-family homeowners. This session explores how aligning funding, intent, and administrative processes enables holistic retrofits that improve housing quality, safety, affordability, and stability—plus lessons learned and what's needed to scale the model.
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Have questions about CAAP? Join this open session to connect with CAAP staff and learn more about the resources, services, and support available to members. Discover the value of CAAPLearn and the Info Hub, and bring any other CAAP-related questions you’d like answered.
Refreshment Break: 1:55 PM - 2:10 PM
Plenary Session & Closing Session
2:10 PM - 3:30 PM
Get the inside scoop on the exclusive resources, opportunities, and support available to CAAP members as we gear up for a year full of growth, collaboration, and innovation. Don’t miss it!
Be sure to pick up your goodie bag for a farewell treat as you head home!
Thank you to our Sponsors
Register today!
The 2026 CAAP Conference brings together organizations driven by heart and purpose. It’s where bold ideas, innovative solutions, and forward-thinking practices take root, grounded in the advocacy and leadership of those who came before us. Registration closes September 7 at 5pm.

